Dakota Ridge Homeowners Association
Board of Directors
Meeting Minutes
October 18, 2012

A regular meeting of the board of directors of the Dakota Ridge Homeowners Association was held on October 18, 2012 at 8:30 a.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.

Board Members: H.C. Pace (by Phone)
Mindy Williams
Michael Williams
Carrie Hayden (by phone)
Kathe McCoy (by phone)

Guests: Nancy Jarchow
Medora Fralick
Stephanie McDonald

The meeting was called to order at 8:30 a.m.

Under the Road Report, Michael stated that there was nothing new to report. The crack sealing project has been completed.

The Water Report was discussed due to the connection to the road report. Medora reported that a section of the water system will be replaced outside of the road bed. The old pipe will be capped off. The project was to be started today. The water will be shut off when the tie in happens which should not take longer than a couple of hours. The neighborhood will contacted ahead of time by auto call of the shut off and all protocol will be followed as to water use restoration after the shut off. The cost will be $47,220 to be paid out of the capital reserve account.

Under the ARC report, Mindy stated that the Dennis remodel project has been approved.

The Financial Report was given by Carrie. A delinquent receivable account was discussed as to the possibility of shutting off the water to the home. This possibility will be pursued by legal counsel. Legal fees and water testing costs were over budget. Water testing is complete and a report from Tim Gibbons is pending.

There being no further discussion, Carrie made a motion to approve the Financials as presented and it was seconded by Mindy. The motion was approved unanimously.

Under Other Business, Mindy stated that the next couple of meetings need to be scheduled and the board terms for the next annual meeting needed to be discussed.

Medora reported that Michael and H.C. are term limited and will not be eligible to run this coming election. Carrie’s term is up in 2013 and is eligible to run for another term. Mindy’s and Kathe’s terms are not up for re-election. There will three seats open for the 2013 election.

The next meeting is Thursday, November 8, 2012. The December meeting will be held on Thursday, December 13th.

H.C. noted that 3rd quarter usage shows only one user into the 4th tier. It was also noted that owners are notified if their usage show higher or lower than usual in any quarterly meter reading.

The board asked for suggestions to replace the association’s legal counsel and that the candidates submit a proposal and are present at the next meeting.

There being no further business the meeting was adjourned at 9:30 a.m.

Respectfully submitted,
Stephanie McDonald
Secretary for the meeting