Dakota Ridge Homeowners Association
Board of Directors
Meeting Minutes
November 16, 2011

A regular meeting of the board of directors of the Dakota Ridge Homeowners Association was held on November 16, 2011 at 8:30 a.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.

Board Members: H.C. Pace
Mindy Williams
David Zedeck
Michael Williams

Guests: Medora Fralick
Stephanie McDonald

The first item on the agenda was the Road report. David Zedeck noted that there is nothing new to report. Medora stated that the snow plowing contract started November 15th.

Under the ARC report, discussion ensued regarding proposed changes to the ARC guidelines. Several items were discussed and suggestions made.

A motion was made by H.C. Pace to require a compliance deposit in the amount of $25,000 prior to the start of construction and it was seconded by Mindy Williams. The motion was approved with H.C., Mindy and Michael in favor and David voting against the motion.

Further changes to clarify some of the language will be made.

H. C. made a motion to approve the recommended changes to the ARC Guidelines and it was seconded by Michael. The motion was approved unanimously.

Under the Financial report Michael reported that the numbers looked good. Discussion ensued regarding accounts receivables. Medora was instructed to contact the association’s attorney to collect on owners in arrears on dues and water invoices.

Under the Water report, Medora presented information on a faulty water meter reading for the Zedeck property with pictures supporting the owners claim. The owner has asked that the error be corrected on the invoice.

H.C. made a motion to correct the original invoice to reflect usage only and it was seconded by Mindy. David Zedeck abstained from the voting. The motion was approved unanimously.

Medora presented a request from the owners of Lot 67 that the invoice be adjusted to reflect historical usage as the owners have examined all systems and believe the usage/meter reading to be erroneous.

After discussion, David made a motion to adjust the invoice reflecting historical usage and it was seconded by Mindy. The motion was approved unanimously.

Discussion ensued regarding the water policy. H.C. led the discussion. A proposed fee schedule was discussed with regard to comparing the income from the old policy to the proposed policy, cost of operation increase over the years, replacement of old lines forthcoming, more use and burden on the system and the ability of the board to change the water rate schedule as need to accommodate the cost of the water system. Further investigation will be done and a vote will be taken by email on the proposed water rate schedule. A new rate schedule is to be in place by January 1st.

Medora asked the board about purchasing a replacement pump/motor since there is no spare at the present time.

H.C. made a motion to buy a replacement pump/motor for a spare and it was seconded by Mindy. The motion was approved unanimously.

The board’s unanimous approval of hiring Moses, Wittemyer, Harrison and Woodruff, P.C. to file in the District Court for Water Division 6, State of Colorado, an application to make absolute or for finding of reasonable diligence for the Dakota Ridge Water Supply Well, First Enlargement conditional water right was read into the minutes for the record.

The next meeting is scheduled for Thursday, December 8th at 8:30 a.m.
The meeting was adjourned at 9:30 a.m.

Respectfully submitted,
Stephanie McDonald
Secretary for the meeting