Dakota Ridge Homeowners Association
Board of Directors
May 12, 2011
A regular meeting of the board of directors of the Dakota Ridge Homeowners Association was held on May 12, 2011 at 8:30 a.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.
Board Members: Michael Williams
H. C. Pace
Guests: Stephanie McDonald
The meeting was called to order at 8:30 a.m. The above mentioned board members and Stephanie McDonald and Medora Fralick were present.
Opening remarks were given by President, Tim DePuy. Tim outlined an upcoming addition of the association newsletter. He hopes to publish this newsletter four to six times a year. All board members will review the newsletter and submit any changes or additions by Friday, May 13, 2011. The newsletter will be mailed out to all owners.
Discussion of a member directory ensued. A sample questionnaire for the directory was given to each board member. All suggestions and changes will be submitted by Friday, May 13, 2011. This questionnaire will be mailed out with the newsletter next Tuesday.
The Road report was given by David Zedeck. Reported mudslides and scoria have been cleaned up. A neighborhood road cleanup day was discussed. An auto call will be sent out to ask for volunteers to participate in the cleanup day scheduled for May 21st. David also noted that the ditches look good. Ditches will continue to be monitored by Native Excavating. Medora Fralick stated that once the roads dry up the crack sealing will be done.
The next item on the agenda was the ARC report by Mindy Williams. Mindy handed out a copy of design guidelines with revisions. Each board member will review the guideline handout. Discussion of modifications ensued and will be tabled until the next meeting.
An association summer picnic has been proposed for August 13th. The main dish will be catered with all participating members bringing rest of the dishes. Mindy will approach a couple of neighbors to host the picnic. It was agreed that the association would supply the main dish, tent and port-a-potty for the picnic. The budget allows for $1,000 for this expense. A venue will be provided by the next meeting.
The Financial report was given by Michael Williams. Michael noted that the association is over on income and under on expenses. Tim pointed out that the total expenses were up from last year. Medora stated that the snowplowing expense was way under last year and the budget was conservative relating to water expenses. Discussion ensued as to how the water system enhancements approved in the last meeting would be paid for. It was agreed to pay for the improvements out of the operating expense for water system repair and not touch the capital reserve account at this time.
The next item of business was the Water report given by H.C. Pace. H.C. gave a detailed breakdown of the cost of the previously approved water enhancement expense. Discussion ensued regarding the cost and benefits of the new system. It was agreed that this is a quality system and some labor costs will be eliminated along with reliable water usage data being collected, which will be essential to determine the actual amount of system water loss we are experiencing. The planned maintenance to the pump house road will be minimal and more repair work should be considered for next year. The budget for next year will need to accommodate renewal of the service plan for the water enhancements and possibly, the pump house road improvement. Medora will give an update two weeks from now on the installment of the equipment.
A water meter re-certification list for 2011 was distributed to the board and will be implemented. This year’s group is the last group in the original schedule, which will being to repeat itself next year.
Under Other Business, Tim stated that he met with Steve Hofman about Steve’s concerns he had hoped to speak about at the last meeting regarding the capital reserve account. Steve asked that on a periodic basis, an account balance, as well as planned sources and uses of the funds be provided to association members. Tim asked if the capital reserve investment accounts are reviewed for the best return on investments. Medora stated that the accounts are reviewed regularly and will provide a break out of investments as requested.
The next meeting is scheduled for Thursday, June 9th at 8:30 a.m.
There being no further business the meeting Tim made a motion to adjourn and it was seconded by H.C. Pace. The meeting was adjourned at 10:00 a.m.
Secretary for the meeting
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