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Dakota Ridge Homeowners Association
Board of Directors
Meeting Minutes
July 26, 2012

A regular meeting of the board of directors of the Dakota Ridge Homeowners Association was held on July 26, 2012 at 8:30 a.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.

Board Members: H.C. Pace
Mindy Williams
Michael Williams (by phone)
Carrie Hayden

Guests: Don Shilloeingburg – Tree Haus
Nancy and Bruce Jarchow
Paul Orzech
Stephanie McDonald
Nancy Kounovsky

The meeting was called to order at 8:30 a.m.

Mindy Williams announced that lot owner Kathe McCoy will be the fifth member of the Board effective immediately.

Don Shilleoingburg from the Tree Haus subdivision was in attendance to present information regarding tree removal for fire prevention on behalf of the Board of the Tree Haus HOA. This HOA has formed a fire safety committee. Several dead trees have been removed that border their subdivision and the Dakota Ridge subdivision. Some of the trees needing removal are on Dakota Ridge owner’s property and common area of Dakota Ridge. The Tree Haus HOA Board suggests this HOA looking into a similar fire safety plan since the subdivisions border each other. Don suggested contacting the Colorado State Forest Service Office and the Steamboat Springs Fire Dept. for help with a plan. The Board thanked him for his information and will take his suggestion under advisement. The board will consider forming a sub-committee and having a survey of the affected area done.

The next item on the agenda was the Financials. Nancy Kounovsky of the Commercial Property Group presented the Financials. She stated that expenses are in line overall with the Budget. Expenses show that road maintenance is up due to dead tree removal. Water system repair is also up due to replacement of a burned out pump.

Under Roads, a request was submitted from the Steamboat Triathlon to include the roads at Dakota Ridge as part of the race. Discussion ensued with those in favor and those opposed to the request.

Mindy made a motion to not allow the race in the neighborhood and it was seconded by H.C. Pace.

Carrie suggested that in the future some guidelines be formed for races in the neighborhood. H. C. called for the question. Mindy, H.C. and Michael voted not to allow the race and Carrie abstained.

Under ARC, Mindy reported that the Wolf exterior remodel is in progress and meets the guidelines.

H. C. gave the water report. Two breaks occurred in July. The most recent break was at a cost of ten thousand dollars. The area with the breaks is in the proposal for replacement. A question was asked on information on the “inner pipe” proposal. He noted that there is less volume if this technique is used. The water sub-committee has not met again since they are waiting to see what happens for the year. The neighborhood water meeting is still TBA. The Board is proceeding to repair breaks as they happen and is still waiting for results from the tests for surface water effects. There was discussion of the percentage of water loss in the system. After a study was done, illegal hydrants were shut down. Comparison of water loss by quarter and comparison to previous years is now being done. Irrigation seems to be a factor in the water loss. Carrie asked for further investigation into some findings on the quarterly water usage report be done by the management company.

Michael asked if Ferrellgas has given a bid yet like Amerigas had. That information if still pending.

Discussion of the Covenants ensued. A couple of changes need to be looked at. Fees should not be included in the covenants. The Board agreed to ask for legal counsel on how to change this in the document so there is not conflicting language.

Nancy Jarchow asked if the water was metered from the pump to the tank. She also asked in the covenants included CIOA documentation.

There being no further business the meeting was adjourned at 9:45 a.m.


Respectfully submitted,
Stephanie McDonald
Secretary for the meeting