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Dakota Ridge Homeowners Association
Board of Directors
Meeting Minutes
June 14, 2012

A regular meeting of the board of directors of the Dakota Ridge Homeowners Association was held on June 14, 2012 at 8:30 a.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.

Board Members: H.C. Pace
Mindy Williams
Carrie Hayden (by phone)


Guests: Medora Fralick
Stephanie McDonald

The meeting was called to order at 8:30 a.m.

The first item on the agenda was the Road report. Medora reported that Michael is in favor of installing speed bumps and/or signage at Agate Creek and Aspen Ridge Roads. H. C. stated that he would not be in favor of speed bumps due to past negative experience with using them in the neighborhood. Mindy stated that signage alone would not be effective and that speed bumps would be needed in several areas. Carrie said that speed bumps may increase liability if a cyclist is injured by hitting one. The board members agreed that the neighborhood is divided on the issue, but it needs to be addressed. Carried suggested the neighborhood be informed by letter that the board is active in trying to solve the problem. Carrie suggested that the board continue to work with the cycling community to solve this problem.

H.C. made a motion to erect a “no trespassing” sign under each of the currently installed “private road” signs at each entrance and send a memo to all association members of these signs. It was seconded by Mindy. The motion was approved.

The next item of the agenda was the ARC report. Mindy had nothing new to report. Medora said that Lot 13 submitted plans for some remodeling. Mindy and Medora will review the plans after the meeting.

Under the Financial Report Medora provided information for the first two months of the fiscal year. There was expense for fallen tree removal and the association is under budget for snow removal for the spring. Past dues are in good shape. A lien has been filed one delinquent account. Otherwise the financials are on track.

Medora stated that one of three properties in the neighborhood offering their homes for short term rental has taken their home off the VRBO website. A letter was sent to all three owners regarding this situation and that they had thirty days to remove them from the website. The board agreed to have Medora contact the county about the other two still on the website.

Under the Water Report, Medora stated that she had received the results of the MPA analysis. After the initial test, the water supply does not appear to be under the influence of surface water. Two more tests will be run during the summer. Tim Gibbons suggested having the clear well cleaned out due to some organic matter showing up in the test. This will be done at a cost of approximately $250 to $500 as agreed to by the board. Tim will send the test summary by email to all the board members and a copy will be kept on file. The results of the next two scheduled tests will be provided to the board. The results will also be distributed to the association.

H.C. asked that a quarterly spreadsheet showing the highest to lowest users be supplied by email to each board member for each year going forward. This information may be able to be used to answer member questions at annual meetings in the future.

There was a question as to the lifetime of the pig iron pipe used in the water system. Due to their being many variables that affect the iron, the best answer is approximately 20 to 30 years. Medora stated that some of this iron is just now being replaced by the city of Steamboat Springs that is about 50 years old.


Scheduling a neighborhood water information meeting does not seem workable at this time. Mindy, as board president, will draft a newsletter addressing questions about cyclists and the water system.

Medora asked if the board wanted to consider putting out to the neighborhood the option of implementing a voluntary water restriction program. Medora has a plan that has been implemented in another area. This plan has phases and was designed by an independent water engineer.

Under Other Business, H.C. asked that the board appoint a fifth member to the board. Discussion ensued as to possible choices. Each board member will submit recommendations by email to Medora and then she will share them with all members for a decision.

Medora received the revised covenants and the board will review the revised version. The attorney had not billed for the work done up to this date. The invoices received at this time are over the amount budgeted for the project. Some cost is from work done last year. The letter accompanying the invoices was receptive to a negotiated cost. Discussion ensued over work performance, cost and the timeframe for the project. Medora asked for direction as how to respond to the firm regarding payment. Mindy asked if as a board the law firm was to be used going forward and if they were happy with the work performance. Discussion ensued and the board agreed to have this firm finish the project and negotiate the cost. The board will look into using a different law firm for association business.

The next meeting is July 12th.

There being no further business the meeting was adjourned at 9:50 a.m.


Respectfully submitted,
Stephanie McDonald
Secretary for the meeting