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Dakota Ridge Homeowners Association
Board of Directors
Meeting Minutes
January 12, 2012

A regular meeting of the board of directors of the Dakota Ridge Homeowners Association was held on January 12, 2012 at 8:30 a.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.

Board Members: H.C. Pace
Mindy Williams
David Zedeck
Carrie Hayden

Guests: Stephanie McDonald
Medora Fralick

The first item on the agenda was the Road report. There was nothing new to report under Roads.

Under the ARC report, there is nothing new to report.

The Financials were reviewed with no issues to discuss.

Under the Water report, H.C. Pace reported that the question had been answered whether the association had maxed out on the amount of water pumped out provided for by permit from the state. The answer is no the maximum has not been reached. Handouts were provided with information on the past three years of water metered and billed for each lot. Discussion ensued on the information gathered by H.C. which is included with theses minutes for the record and the effect on the proposed water policy before the board. This information included that if the water rights were to be called the association is already pumping double what would be allowed. The Board agreed that all owners need to be educated on this fact. H.C. stressed that irrigation is the reason for the second and third quarters having such high water usage. It was also agreed by the board to include in the ARC guidelines the required use of rain gages for irrigation conservation in landscaping in any new homes built. The Board will take measures to educate the association on the need for conservation and the possible consequences if water rights are called. The Board will move forward with an education program for the association.

Medora Fralick joined the meeting. Carrie asked that information be available for the past three to five years comparing water expenses, water usage income and funds moved from water expenses to the capital reserve account. Medora was asked if operating expenses are covered by water income and she answered yes, expenses are covered.

Discussion ensued regarding the proposed water rate schedule from the last meeting. David made a motion to adopt the proposed water schedule of Tier I ($5.00), Tier II ($15.00), Tier III ($20.00) and Tier IV ($25.00) and a minimum charge of $150.00 which includes vacant lots. It was seconded by Mindy. A vote was taken and all present voted in favor of the motion. The motion was approved.

This schedule will become effective with the 1st quarter water meter readings for 2012.

David asked that information be presented to the association regarding fire prevention defense in insurance policies. An email of the details is included with these minutes.

H. C. mentioned that he was anticipating a report from the water subcommittee to provide information on future infrastructure capital projects. Medora reported that the final report would be available by the next board meeting.

The 2012 DRHOA Annual Meeting will be held on March 21, 2012 at 4:00 p.m. in the Hampton Inn in Steamboat Springs.

Two seats are up for election for the Board of Directors. Information will be sent out via mail, email, robo call and the DRHOA website seeking interest for these positions and instructions for sending bios in for the ballot to be included with the Annual Meeting packet to be mailed.





The next meeting is scheduled for Thursday, February 9th at 8:30 a.m.
The meeting was adjourned at 9:40 a.m.


Respectfully submitted,
Stephanie McDonald
Secretary for the meeting