click here for printer friendly version

Dakota Ridge Homeowners Association
Board of Directors
Meeting Minutes
December 8, 2011

A regular meeting of the board of directors of the Dakota Ridge Homeowners Association was held on December 8, 2011 at 8:30 a.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.

Board Members: H.C. Pace
Mindy Williams
David Zedeck
Michael Williams
Carrie Hayden

Guests: Medora Fralick
Stephanie McDonald


The first item on the agenda was the Road report. There was nothing new to report under Roads.

Under the ARC report, Mindy reported that the guidelines have been finalized since the last meeting and nothing new was added.

Under the Financial report Michael reported that the line item of water system repairs is over budget due to break repairs, but the association’s budget is still well under for expenses. He also noted that the capital reserve account is strong and suggested continuing to build stronger reserves for future water system problems.

Under the Water report, discussion ensued regarding the proposed water rate schedule and the report findings under the water sub-committee. Medora said that composite reports and recommendations from the sub-committee consultants will be in next week. Carrie stated four objectives for the water policy: 1) cover cost of producing water from pump house to homes, 2) cover cost of maintenance and repair of water system, 3) protection of water permit, 4) adequate capital reserve to maintain system. A suggestion was made stating the need to look at a five to ten year plan for the needs of the water system and how to cover those expenses adequately through the capital reserve account. Medora replied that subject was looked at and covered in the budgeting process annually. The Board asked for information on the conversion rate for the amount of water usage allowed for each lot as supplied by information provided to Medora from the sub-committee consultants. H.C. asked the Board to have an approved water rate schedule in place by January 1st. It was also suggested to use education to encourage water conservation.

Under Other Business, Medora asked the Board’s permission to change the title on the Balance Sheet to reflect Capital Reserve and not be currently split out into separately designated sub-categories as agreed upon by a former board for clarity. The Board agreed unanimously.

An auto call and email will be sent out as a reminder of the Neighborhood Holiday Party on December 28th.


The next meeting is scheduled for Thursday, January 12th at 8:30 a.m.
The meeting was adjourned at 9:40 a.m.


Respectfully submitted,
Stephanie McDonald
Secretary for the meeting