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Dakota Ridge Homeowners Association
Board of Directors
Meeting Minutes
August 11, 2011

A regular meeting of the board of directors of the Dakota Ridge Homeowners Association was held on August 11, 2011 at 8:30 a.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.

Board Members: H.C. Pace
Mindy Williams
Tim DePuy
David Zedeck
Michael Williams

Guests: Paul Orzech
Carol O’Hare
Medora Fralick
Stephanie McDonald

The meeting was called to order at 8:30 a.m. The above mentioned board members and guests were present.

Under Road report, the stone pillars on Sugar Ridge Road were discussed with a review from the previous meeting. The owners involved were notified by letter as to the options the board was offering. Two of the three owners have offered to fix the pillars at their expense with one owner stating they would not involve themselves with the repair. Tim suggested that the road sign be placed on a post independent of the pillar to conform to the rest of the neighborhood road signs. The board will not involve the association with any other part of the stone pillars than conformity of the road sign as mentioned.

Under the ARC report, Mindy Williams reported the Redgraves, Lot 12, submitted plans for a birdhouse to cover the electrical meter and address sign at the end of their driveway. The plans have been approved and a CO for the project has been given. The updated ARC design guidelines are still in process.

Under Financials, Michael Williams reported that the July income is up and expenses are down. Variances include the road maintenance and water expenses. The invoices for the four water breaks are still pending. This expense will impact the bottom line.

Under Water, H.C. gave a report from the DRHOA Water Sub-Committee which is included with these minutes for the record. Ed MacArthur of Native Excavating, Doug Bradfield of CDC and Tim Gibbons, DRHOA water system administrator along with Jim Chubrillo, lot owner, H.C. Pace, owner and board member and Medora Fralick, Association administrator were present. Discussion ensued concerning condition of the pipes and soil along with review of the water system and any anticipated problems. David Zedeck commented that in a previous study of the water system, it was not recommended to replace the water pipes. Tim noted that certain chunks of pipe were replaced and bypassing old pipe as to not tear up the roads with new pipe was an option. Another concern was contamination of water if sewer pipes were broke in the process of fixing breaks. H.C. stated that the three experts involved are in the process of setting up a schedule of needs for budgeting purposes of the association. Medora stated that this meeting was for the purposes of being proactive and seeking advice from experts. The association has a 15 foot right of way on private lots and any possible pipe replacement would not impact private property. Ed MacArthur will provide his employees with a written format of bringing the water system back online, addressing sanitization and reducing excess pressure on the pipes. Reports from the three experts are expected by the end of the year which will include procedures and recommendations. Tim asked that all automated calls be delayed one hour after a fix is repaired to avoid using water before the tank if full.

Guest Paul Orzech was given the floor. Paul came back before the board to address his water meter and billing. A letter was submitted previously and is included with these minutes for the record. Paul asked the board to reconsider his billing for the second quarter due to a faulty water meter. Tim stated that the onetime waiver as provided in the covenants was previously granted. Discussion ensued and the board thanked Paul for presenting his information. No action will be taken at this time.

Under Other Business, Thomas Stone, owner of Lot 25, submitted a request by email to cut down dead timber impacting his property that is on common area land at his expense. He is not offering to pay to have the trees removed. Discussion ensued and the board agreed to authorize him to cut down the trees at his expense and suggested running a freebie ad to offer free firewood for removal of the dead wood.

Guest and lot owner, Carol O’Hare addressed the board with information on the upcoming U.S. Pro Cycling Challenge encouraging all residents to participate in the events surrounding the race. River Road will be closed to auto traffic on August 26th from 2:54 p.m. until 4:30 p.m. due to bike racers. Dakota Ridge residents will receive reverse 911 calls with this information. Mindy will place a sign with the same information at the entrances to the neighborhood the day before.

Mindy reported that the summer picnic has up to 61 yes responses.

The online directory information will be censored to include lot #, street address and names only due to the sensitivity of information on the internet.

The meeting was adjourned at 10:00 a.m.



The next meeting is scheduled for Thursday, September 8th at 8:30 a.m.


Respectfully submitted,
Stephanie McDonald
Secretary for the meeting