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Dakota Ridge Homeowners Association
January 11, 2006
A meeting of the Dakota Ridge Homeowners Association was held on January 11, 2006 at 10:00 a.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.
Board Members: Diane Pietig
Guests: Jim Chubrilo
The meeting of the Board of the Dakota Ridge Homeowners Association was called to order at 10:00 a.m.
The first order of business was the water study proposal by Civil Design Consultants. Jim Chubrilo, Dakota Ridge homeowner and a water engineer for the State of Colorado, addressed the board concerning the proposal attached to these minutes. He stated that the proposal is typical of an engineering proposal and that this process does not include addressing fire flow or irrigation. Diane Pietig asked if a recommendation phase could be ready before the annual meeting. Jim said that it was possible. Jim also noted that this process will be the most helpful to provide a basis to know how to fix the problem, including the issue of leak detection. This study is usually done first before water lines are put in. Diane explained that two thirds approval by the membership is required when an assessment is involved. It was decided by the Board that Jim and Will Bashan will work with Doug Bradfield of CDC for refinements of the proposal and a quote for the addition of a Phase III for the fire flow and irrigation.
Will made a motion to approve the water study proposal by CDC with a $20,000.00 cap and a deadline for completion of the study of March 1st. Diane seconded the motion. The motion was approved.
The next item of business was the Tim Gibbons letter. A letter was presented by Tim Gibbons, Water Treatment Operator for Dakota Ridge, which is included with these minutes. Mr. Gibbons is asking for an increase of his base monthly rate. After review and discussion by the board, the increase was approved and will be effective as of January 1, 2006. Medora proposed that the Association have a signed contract with defined responsibilities in writing for Tim. She also suggested that Tim be involved in the discussions with CDC concerning the water study proposal.
The next item of business was a water update. The water meter readings will be emailed to Medora. Bruce Thompson reads the meters the first Saturday of each quarter. At this time, there are four homes with uncertified meters.
The next order of business was an ARC update. The Hoffman lot, #17, is to start building and has requested an envelope variance. The board must agree that there is merit for his request. Diane will further research the request.
The next item on the agenda was Lot 47. Diane said that at this time she is waiting for a complete set of plans.
Under building fee review Tricia presented a letter for remodel of her own personal lot. Diane will review the letter and confer with Medora and send a response.
Medora requested a copy of the fee structure for review and report back at a later date to the board.
Will reported that two inches of asphalt will need to be put down to complete the roads. At this time an estimate of $500,000.00 within the next two years will be needed. The board asked that David Zedek get a firm estimate relative to present day costs.
Tricia gave the Treasurerís report. Bills for snowplowing were presented and approved. At present the Association is operating slightly under budget, but with future legal, water operations and snowplowing bills to be paid the Association will go over budget.
Bruce Johnson will provide the water meter charges at a later date.
Medora Fralick of The Commercial Property Group, LLC was introduced as the new DRHOA Manager. The Commercial Property Group, LLC also employs Nancy Kounovsky and Stephanie McDonald, who will also be part of the administrative support for the Manager of the DRHOA. Tricia will be meeting with CPG after the meeting to update them on the Association financial and administrative information.
The Annual Meeting of the DRHOA will be March 11th, 2006 from 2 to four p.m. at a location yet to be determined.
The next Board meeting is scheduled for February 7th, 2006 at 1:00 p.m. in the board room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.
There being no further business the meeting was adjourned.
Secretary for the meeting