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Dakota Ridge Homeowners Association
Board of Directors
April 14, 2011
A regular meeting of the board of directors of the Dakota Ridge Homeowners Association was held on April 14, 2011 at 8:30 a.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.
Board Members: Michael Williams
H. C. Pace
Guests: Stephanie McDonald
Tim Gibbons – DRHOA water plant operator
The meeting was called to order at 8:30 a.m. The above mentioned board members and Stephanie McDonald and Medora Fralick were present. Steve Hofman was present as an observer.
Opening remarks were given by President, Tim DePuy. Tim outlined his goals for the year which include, keeping meetings to one hour, increase sense of community, focus on being productive and effective, improve communications with members, transparency as a board and maintain civility.
The first item on the agenda was the Water Report. Tim Gibbons, water operator for Dakota Ridge was present to suggest recommendations to the Board for the water system. Tim noted that an antiquated radio system is now in place between the tank and pump house and is not reliable. He suggested replacing the radios and also implementing a SCATA system which sends information to the auto dialer and a monitoring screen to give water tank levels online, along with various other monitoring information. This change would also entail moving the auto dialer to the pump house. Clear well monitoring, pump failure alarm, temperature sensors and security alarms are also features which are available. A bid was received from Browns Hill Engineering included with the minutes for the record. Tim noted that several local water systems are using Browns Hill Engineering. Discussion and questions from the board members ensued. The board asked that firm numbers be obtained from the bidder along with the cost of a new meter and pump failure alarm. Tim excused himself from the meeting to call Browns Hill Engineering for the requested information from the Board.
Medora presented a proposal from Native Excavating for work on the road to the pump house. This proposal is included with the minutes for the record.
Steve Hofman asked if his email request to be included on the agenda had been received. His request had not been received. He asked that the Board make available to the membership a future expenditure project list for the upcoming year and the capital reserve balance. Due to not being on the agenda the board extended an invitation to be included on the next meeting’s agenda as would accommodate Mr. Hofman’s schedule.
Under Roads, it was noted that the scoria had been cleaned up and that crack sealing and ditch/culvert cleaning will be done as usual. The neighborhood pool will be used to do trash cleanup along the roads.
Under the ARC report, Mindy Williams reported that there are no new permits. She asked that prior to the next meeting, all board members look at the changes to the ARC covenants. Tim DePuy noted that the Bylaws, Covenants and all governing documents of the Association should be incorporated into one clean document for clarity and convenience to the membership.
Under the Financial report, Michael Williams noted that water income is down along with the ARC income. He also noted that the snow plowing expense and water system repair is down. The transfer of excess funds for the last year has been made to the capital reserve account.
Tim Gibbons rejoined the meeting and reported that a RACO Unit could be purchased to communicate with the other unit and online. It was agreed to consider elimination of the radios and ask for the submission of another bid for option one. This will be sent to each of the board members for consideration.
Under Other Business, the online membership directory was discussed. It was agreed to send out a form to each owner and let each member decide about participation.
A summer picnic for the membership was discussed and Mindy Williams volunteered to look into holding a picnic and will make recommendations at a later date.
The Board asked that each lot owner be contacted with information by the property manager about weed spraying coordination with the common area spraying schedule this spring and summer.
The next meeting is scheduled for Thursday, May 12th at 8:30 a.m.
There being no further business the meeting was adjourned.
Secretary for the meeting