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Dakota Ridge Homeowners Association
Meeting Minutes
January 11, 2011

A regular meeting of the Dakota Ridge Homeowners Association was held on January 11, 2011 at 8:30 a.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.

Board Members: Michael Williams
Mindy Williams
H.C. Pace
Thomas Stone
David Zedeck

Guests: Stephanie McDonald
Medora Fralick


The meeting was called to order at 8:30 a.m. All the board members and Stephanie McDonald and Medora Fralick were present.

The Financial report was the first item on the agenda. Michael Williams gave the Financial report. The Budget continues on track with the same items remaining under budget as at the last meeting. Past due accounts were reviewed by the Board.

The proposed Budget for 2011 was the next item of discussion. A copy of the proposed budget prepared by Commercial Property Group is attached and made a part of these minutes. Medora noted that the Annual Association dues and Capital Reserve assessment amounts will not change. Water income is budgeted to expected actual usage without any Tier IV charges. The proposed Budget reflects decreased interest income. Administrative expense is budgeted for the same amount, but did come in under Budget for 2010. The tax expense was budgeted lower based on lower projected interest income. Architectural Review fees are budgeted to reflect no income as no new building projects are foreseen. ARC expenses account for ongoing projects. The water system repair expense is budgeted for five thousand less from the previous year as the system has not needed significant repairs the past few years. There was discussion regarding snow removal expense in past years and to date for this year.

After discussion, the Board agreed to lower the Snow Removal expense to $30,000, lower the Administrative expense to $17,000, raise Water Repair expense to $24,000, lower the Board Meeting expense to $500, raise the Association Party expense to $1,000 and raise the Annual Meeting expense to $500 which would leave a budgeted deficit of $1,150.

A motion was made by David Zedeck and seconded by Mindy Williams to approve the proposed 2011 Budget with the above mentioned changes. The motion was approved unanimously.

Under the Road report, there was no new information.

The next item on the agenda was the ARC report. The first item discussed was the access request from Lot 65. A request was previously made by the owners of Lot 65 to access property outside of the subdivision from an existing lot. The Board has received advice from the Association’s attorney. After information was discussed the Board agreed that they would not grant the request. Medora will inform the owners of the Board’s decision by a mailed letter.

Discussion ensued concerning the Covenant Revision ballot count. There was also discussion about the covenant covering fencing.

Thomas moved to pass a resolution stating that the position of this Board is that the cost of any required maintenance or improvements to fences along the exterior boundary of the Subdivision shall be borne by the Association. The motion was seconded by H.C. Pace. The motion was approved unanimously.

Under the Water Report, there was no information.

Under Other Business, the Annual Meeting date is set for March 19, 2011 from 9:00 a.m. until 11:00 a.m. at the Hampton Inn in Steamboat Springs, Colorado. Three seats are up for election on the Board. All submissions to be put on the ballot will be due in the office of the Commercial Property Group no later than 4:00 p.m. MST on Friday, January 28th, 2011.

David made a motion to remove the tree at the North entrance sign of Dakota Ridge due to it blocking both the stop sign and Dakota Ridge Sign. The motion was seconded by H.C. Pace. Four voted in favor of the motion with one abstention from Thomas Stone. The motion was approved.

The next meeting is scheduled for Thursday, February 10th at 8:30 a.m.

There being no further business the meeting was adjourned.

Respectfully submitted,
Stephanie McDonald
Secretary for the meeting