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Dakota Ridge Homeowners Association
Meeting Minutes
October 14, 2010

A regular meeting of the Dakota Ridge Homeowners Association was held on October 14, 2010 at 8:30 a.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.

Board Members: Michael Williams
Mindy Williams
H.C. Pace
Thomas Stone

Guests: Stephanie McDonald
Medora Fralick


The meeting was called to order at 8:30 a.m.

The Financial report was the first item on the agenda. Michael Williams gave the Financial report. Michael noted that Road Maintenance expenses were slightly up. Administrative and accounting expenses were under Budget. Tax expenses were under Budget due to a timing issue arising because the Association does not owe estimated taxes this year. Sign repair cost is also under Budget. Water system repair is under Budget. The Board may take under consideration purchasing a spare pump or other water system equipment for preventative measures if the water system repair line item continues to be substantially under Budget. Accounts receivable aging was discussed. Imposing fines on late payments was discussed and tabled until the next meeting.

Under the Water report, the water meter readings for the 3rd quarter have been completed. Excessive water usage was discussed. It was noted that some water users have used less water while unfortunately some others increased usage, incurring Tier IV usage fees.

Under the Road report, there was no new information.

The next item on the agenda was the ARC report. Final Covenant revision was discussed. It was agreed by the Board to replace the word “should” by “will” or “must” for clarity throughout the document. The ARC will prepare a cover letter to go with the proposed Covenant revisions and come back before the Board to receive approval of the letter/proposed revisions to be sent out to each Association member. A ballot will be sent with each packet. The Board members will follow up with lot owners in an effort to make sure every homeowner takes advantage of the opportunity to vote on these proposed changes.

The Water report was revisited for discussion of a Board policy on water usage and billing for new construction and conservation capital improvements as drafted by Thomas Stone based on Board consensus.
H.C. Pace made a motion to approve the proposal submitted by Thomas for water usage and billing for new construction and conservation capital improvements policy with modifications as discussed to be finalized by email from each Board member and it was seconded by Thomas. The motion was approved unanimously. The Dakota Ridge Homeowners Association Board Policy on Water Usage and Billing for Newly Constructed Homes and Water Conservation Capital Improvements is attached hereto and made a part of these minutes.

Under Other business, Medora reported that she was asked to follow up with a phone call and request for road damage repair this fall to Lot 12. She noted that no plans for a dog run had been received from Lot 34.

The next meeting is scheduled for Thursday, November 11th at 8:30 a.m.

There being no further business the meeting was adjourned.

Respectfully submitted,
Stephanie McDonald
Secretary for the meeting