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Dakota Ridge Homeowners Association
Meeting Minutes
June 8, 2010

A regular meeting of the Dakota Ridge Homeowners Association was held on June 8, 2010 at 12:00 p.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.

Board Members: David Zedeck
Mindy Williams
H.C. Pace
Michael Williams
Thomas Stone

Guests: Stephanie McDonald
Medora Fralick



The meeting was called to order at 12:00 p.m.

The Financial report was the first item on the agenda. It was noted that operating expenses are under budget and income is where it would be expected to be at this time. Thomas requested that at the next board meeting CPG provide competitive current CD rates from FDIC-insured banks to evaluate options for investing the capital reserve investment account.

The next item on the agenda was the Water report. The Board discussed Mr. Lazof’s written reply to a letter sent to him from the Board regarding the unpaid water invoice for Lot 40. After some initial discussion, the matter was tabled.

Thomas opened discussion on his proposed President’s letter to Association members to remind everyone of the Association’s water rate schedule and to ask members to conserve water, especially during the hot summer months. A draft had been previously sent to all board members for review. After discussion and suggested revisions, all agreed that the letter should be sent out by mail to all Association members and posted on the Association’s website.

Discussion returned to Lot 40. The board agreed that upon receipt before September 30, 2010 of copies of invoices totaling not less than $2,500 on water conservation capital projects on Lot 40, the matter will be considered closed.

The next item of discussion was the Road report. Medora reported that Steamboat Asphalt agreed to crack seal the Association roadways for $6,000. She noted that the patch at the South entrance has been completed. Additionally, Lone Oak Studios has done a physical inventory of the existing road signs and their condition and will report to Medora what their recommendations are for road sign repair and replacement.

The ARC report was the next item on the agenda. Mindy, member of the ARC, is seeking a volunteer for the ARC as at least one more member is needed.

Mindy reported that a meeting with the Association’s landscape architect, the owner of Lot 60, the ARC and Medora was held since the last board meeting. The owner of Lot 60 has agreed to the landscape architect’s recommendations, and pending the neighbors’ supplementing the cost difference, will use trees larger than recommended and will attempt to coordinate with the neighbors the placement of trees and timing of planting.

Medora suggested to the board that they retain a landscape consultant to be used as part of all future initial building submissions. She noted that the cost could be covered by the already required $2,500 architectural review fee. She also said that the revisions to the landscape guidelines are still in process and need to be completed this year.

David Zedeck volunteered to serve on the ARC. The Board agreed to appoint David to the ARC.

Medora read a formal complaint received by the Association concerning the outside lighting on Lot 17. After discussion, the board charged David with discussing the matter with the owner of Lot 17 and reporting back to the board, and tabled a motion for taking any formal action until after this discussion was held.

Medora noted that the Redgrave and Hayden houses are still on track according to the completion schedules agreed with the Association.

Under Other Business, Medora stated that the first application of weed control has been applied and it included the center area of the common area. No quotes on mowing of the common area have been received as of yet but CPG is continuing inquiries.

Medora said that the Mountain Madness race will be held July 3rd which includes Aspen Ridge Road as part of its course. The race is expected to be over by 11:00 a.m. The race sponsor has told Medora that the Association is included in the waiver every racer must sign and is named as an additional insured on the race sponsor’s insurance policy.

Thomas made a request to remove standing dead trees in the common area abutting his Lot 25 at his expense. Permission was granted.

The next meeting was set for July 15th at 8:30 a.m.

There being no further business the meeting was adjourned.

Respectfully submitted,
Stephanie McDonald
Secretary for the meeting