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Dakota Ridge Homeowners Association
Meeting Minutes
May 13, 2010

A regular meeting of the Dakota Ridge Homeowners Association was held on May 13, 2010 at 12:00 p.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.

Board Members: David Zedeck
Mindy Williams
H.C. Pace
Michael Williams
Thomas Stone

Guests: Stephanie McDonald
Medora Fralick
John Holloway
Anne Lowe

The meeting of the Board of the Dakota Ridge Homeowners Association was called to order at 12:00 p.m.

The Board began the meeting by discussing various legal issues with John Holloway, counsel for the Association, including the validity and enforceability of the Association water rate schedule. Upon concluding this discussion, Mr. Holloway left the meeting.

The next item of business was the ARC Report. In accordance with Association rules, Lot owner Anne Lowe had requested the opportunity to address the Board and was ushered into the meeting. She related to the Board her concerns over the landscaping on Lot 60 and asked for an update on the progress of the landscaping plans for this lot. The Board assured her that a site visit by the ARC Committee and the ARC landscape architect will be conducted as soon as weather allows. The building and landscaping will continue to move through the ARC process. At the conclusion of the discussion of this matter Mrs. Lowe left the meeting.

Medora reported that construction progress on Lot 12 (Redgrave) is being monitored and is on track to meet the deadlines agreed with the lot owners. She also noted that construction on Lot 74 (Hayden) is expected to be completed this summer, within the agreed upon timeline.

Discussion turned to the issues raised by Mr. Ron Lazof (Lot 41) at the special meeting of the Board on March 17, 2010 and his outstanding water receivable. After a thorough discussion, and with the view to encouraging water conservation on a lot that historically has seen heavy water use especially during the hot summer months, H.C. Pace made a motion to provide a one-time credit of up to $2,500 to Ron Lazof for water conservation capital improvements made on the lot, with all invoices for such work submitted by September 1, 2010. It was seconded by Mindy Williams. The motion was approved unanimously.

The water rate schedule and possible improvements to it to further the board’s goals of fairness and to encourage conservation of our limited water resource and storage capability was discussed. No action was taken but the President was directed to draft a letter to all homeowners reminding them of the current water rate schedule and encouraging all homeowners to conserve water, especially during the hot dry months of summer. After this discussion Michael Williams excused himself from the meeting to attend to a previously scheduled engagement.

A motion was made by H. C. Pace to install a “low level” alarm in the Association water tank, with this expenditure not to exceed $2,500. This motion was seconded by David Zedeck and was approved unanimously.

Under the Road Report, Medora presented a proposal from Brian Len at NWCC for fixing the pothole at the south entrance. A motion was made to accept the proposal, it was seconded and approved unanimously.

Medora presented three bids for crack sealing. After some discussion, H. C. made a motion to accept the Schreiner bid at the adjusted amount of $6,000 and give Medora the authority to negotiate this adjust amount or accept the proposal. The motion was seconded by Mindy. The motion was approved unanimously.

The Road Signs agenda item was tabled.

Under Other Business, Medora reported that the current mosquito contract continues through 2010. The board discussed mowing and weed control in the large common areas of the neighborhood. It was agreed to have weed control done for the whole common area and CPG was instructed to look into having the area hayed.

A motion was made by Thomas to move $60,000 of surplus funds from the checking account to the capital reserve account and it was seconded by H. C. The motion was approved unanimously.

Under the Financial Report, the budget was reviewed and it was noted that the Association was slightly under budget on expenses through April.

The next meeting was set for June 8th.

There being no further business the meeting was adjourned.

Respectfully submitted,
Stephanie McDonald
Secretary for the meeting