click here for printer friendly version

Dakota Ridge Homeowners Association
Meeting Minutes
December 22, 2009

A meeting of the Dakota Ridge Homeowners Association was held on December 22, 2009 at 12:00 p.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.

Board Members: Tomas Stone
Michael Williams
Tim DePuy
Diane Pietig

Guests: Stephanie McDonald
Medora Fralick


The meeting of the Board of the Dakota Ridge Homeowners Association was called to order at 12:00 p.m.

The first order of business was the Financials. Michael Williams reported that the Financials looked in order and had no comments or questions. Tomas Stone noted that the administrative and legal fee line items were materially higher than budget. Medora answered that the administrative cost overrun was due to additional accounting costs associated with the road overlay project and the higher legal fees were due to 2009’s water right filing, an expense which was not budgeted for but does reoccur every three years. The Board also discussed refurbishing or replacing some of the “Stop” and other road signs in the coming year which would impact the sign acquisition line item in next year’s Budget.

The next item of business was the Water Report. Owners of Lot 32 submitted a petition of protest in response to an excessive water use surcharge imposed on them. After some discussion, the Board agreed that there is no history of excessive water use for Lot 32, immediate action was taken to repair the leak and it appeared to be an inadvertent situation.

Tomas made a motion to grant the owners of Lot 32 a onetime waiver of the excessive water usage in light of three mitigating factors: the leak was apparently caused by an inadvertent break, the break was immediately repaired and the lot owners have no history of excessive water usage. The motion was seconded by Tim and approved unanimously.

Medora said that there was a request by the owners of Lot 41 to speak to the President of the Board and Medora. The Board agreed to have the owners attend a monthly Board meeting to address the entire Board or correspond by letter or email to the entire Board.

Under the Road Report, it was stated that the cracks on the incline of Aspen Ridge Road passing Lots 30 and 31 that developed after the overlay project have been sealed at the paving contractor’s expense.

The Annual Meeting was discussed. The meeting is set for March 13, 2010. A notice of meeting will be sent out in January to all owners.

The next item on the Agenda was the ARC Report. The board discussed the fine imposed on the owners of Lot 12 for failing to complete construction of their home within the time constraints set forth in the Association’s covenants, the lot owners’ request for a refund of the fine, the board’s previous decision to consider a refund of a portion of the fine if the home is completed according to an agreed timeline and the misunderstandings that have arisen between the lot owners and the Board regarding the Board’s understanding of that timeline. The owners have received a partial refund of the fine for completing the exterior work as requested by the Board and the Board will consider a further partial refund if all construction on the home is completed by August 1, 2010. Tomas will draft a letter to the owners stating the Board’s expectations and will circulate it to all Board members for approval before sending it.

Under Other Business, the Board thanked the John and Mindy Williams family for hosting the neighborhood Holiday party and asked that a “Thank you” floral arrangement be sent to the Williams on the Association’s behalf.





Respectfully submitted,
Stephanie McDonald
Secretary for the meeting