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Dakota Ridge Homeowners Association
August 12, 2009
A meeting of the Dakota Ridge Homeowners Association was held on August 12, 2009 at 12:00 p.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.
Board Members: Tomas Stone (by phone)
Diane Pietig (by phone)
Guests: Stephanie McDonald
The meeting of the Board of the Dakota Ridge Homeowners Association was called to order at 12:00 p.m.
The first order of business was the Financials. Medora Fralick presented the Financial Report. There was nothing out of the ordinary to report on the Financials. Medora reported that the actual usage of water is decreasing according to the last quarterly billing. She also noted that after the final payment for the road overlay project there remains $61,000 in the reserve account.
Under the Water Report, there was nothing new to report.
Under the Road report, Medora stated that the loan for the road project was closed on and Connell Resources has received final payment. The road shoulder erosion by the Brown’s lot will be resolved.
Under the ARC report, the Board members had previously been sent a building project proposal from the owners of Lot 12, which is included with these minutes for the record. The proposal was discussed and Thomas gave an overview of his previous meeting with them regarding finishing the home and landscaping for the lot.
Tim made a motion to accept the proposal as presented, with a letter being sent to the owners stating the acceptance of the proposal and requesting the fine be paid immediately with a refund up to $12,500 if all items of the proposal are completed as proposed. If the proposal is not completed, then there will be no refund and further action will be discussed by the Board. The motion was seconded by Thomas. A vote was taken and the motion was approved unanimously.
Under Other Business, Tim had suggested via email the invoicing procedure for the road project for those lots who did not opt for the onetime payment. After discussion, it was agreed that a letter will be sent along with the first quarterly invoice explaining that the first invoice reflects the July/August/September period and that future invoices will be bundled with the quarterly water invoices and mailed the first month on each quarter, so the next successive invoice will be mailed in October, then January, and so forth. A letter will be sent with the second invoice re-explaining the procedure to avoid confusion.
The next item was the Ferrellgas contracts for 2009-10. A letter from Ferrellgas has not been received yet, but a price has been agreed to by Ferrellgas. All owners will be sent a copy of the contract once it is received by Commercial Property Group.
There was discussion regarding moving the monthly board meetings to every other month. All agreed to go to this schedule, unless the board deems it necessary to meet more often.
The landscape plan for Lot 60 is expected by August 15th.
The next meeting is set for meeting on September 10, 2009 at 12:00 p.m. at the Board Room of The Commercial Property Group, LLC
There being no further business the meeting was adjourned.
Secretary for the meeting