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Dakota Ridge Homeowners Association
Meeting Minutes
September 14, 2006
A meeting of the Dakota Ridge Homeowners Association was held on September 14, 2006 at 1:00 p.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.
Board Members: Diane Pietig
Jim Nichols
David Zedeck
Tim DePuy
Guests:
Medora Fralick Stephanie McDonald
The meeting of the Board of the Dakota Ridge Homeowners Association was called to order at 1:00 p.m.
Financials
The Financials were presented for review and discussion. The money market account has been invested into staggered short term investment CDs. Jim Nichols requested that this investment schedule be presented to the Board at the next meeting. Tim DePuy noted that the Accounts Receivables balance has improved significantly.
Roads
David Zedeck reported that there are no new issues with the roads. He did note that the new contract with Native Excavating for snowplowing will need to be reviewed. The Board also asked Medora to check with Native about inspecting the ditches and culverts for any clean-up that may be needed as part of the contract. The crack/sealing of the roads is complete.
ARC Update
Diane Pietig gave an ARC update.
Peterson – The mechanical enclosure is still a pending issue. Valicenti – A letter was sent to the owners to remove the offending structure. The owners used extensive landscaping to conceal the structure instead. Diane noted that the Rasa property has a similar structure. Some research is being done as to whether a structure of this type is under the DRHOA covenants or the regulations of the county. The Board gave direction that the ARC considers adopting provision for a detached structure for mechanical/utilities enclosure, which will compliment the home’s appearance. Tim stated that he would be in favor of allowing these structures which encases utilities and match the house materials with the architects researching the situation and review by the ARC. A variance could be approved while the situation is under review and a definition of “detached structure” is worked on by the ARC.
Hoffman – The owners have started construction
Bashan – Plans have been submitted and are at the architects for review
Water Update
Tim reported that a new water pump was installed and that deteriorating piping was found during installation which will need to be replaced. Tim stated that he gave authorization for the piping to be replaced. He also reported that enough spare parts were recovered from the old pump in combination with other parts to build a spare pump for future use.
Medora noted that the auto dialer for the water tower is being delivered tomorrow and installed. The plans are to install a separate unit at the pump house also. Tim noted that the pager system may be able to be returned and also recover some of the cost of the pager system.
The update on the Leak Detection Survey is that on September 25th and 26th the survey company asks that there be no running irrigation systems from 8:00 a.m. to 4:00 p.m. This will be noted on the website and a letter sent to all lot owners.
Tim recommended that the Association implement an auto dial system service which would automatically call each lot owner of important Association issues, particularly water issues, in a timely fashion. The service is approximately $35.00 per month.
Diane made a motion to subscribe to the auto dial system service and to also get as many emails for lot owners for getting information to owners and it was seconded by Jim. The motion was approved unanimously.
David asked that the pond situation be studied after the Leak Detection Survey is complete since some ponds are dry and some are full at the end of the summer.
The Board noted that the sprinkler at the North entrance is not yet shut off. The Board asked that the sprinkler be capped off and the tree in front of the sign be moved to one side or the other instead of directly being in front of the sign. It was also noted that the South entrance lights need replaced.
Other
It was suggested that the picnic be held earlier in the summer for next year in order to increase attendance. Diane suggested that thank you baskets be sent to the Simon’s and to Sharon Pace.
David made a motion to send thank you baskets to not exceed $50.00 each to the Simon’s and Sharon Pace which was seconded by Tim. The motion was approved.
It was also suggested that all homeowners be asked about alternate social events to be considered instead of holding the picnic.
Board Replacement - Will Bashan has resigned as a DRHOA board member. The current Board members will be nominating and voting via email on potential candidates.
D&O Liability Insurance – A D&O Liability Insurance policy has been obtained for the DRHOA and was signed by President, David Zedeck.
Covenant Enforcement – David asked that any offenders of the Dog or Parking Covenants be warned first rather than imposing fines at the first offense. Tim suggested using the President’s Letter and newsletters to also enforce the covenants.
Conflict of Interest Info. - Medora handed out information on conflict of interest and recent legislation as forwarded to her from the DRHOA attorney to update the Board.
The well permit packet for Lot 74 has been submitted to the Colorado State Water Resources.
It was recommended that once the Leak Detection Survey is completed, the Board consider a capital reserve fund to be started for future needed improvements such as the roads.
The next meeting is October 12, 2006 at 1:00 p.m.
There being no further business, David made a motion to adjourn the meeting which was seconded by Jim. The motion was approved unanimously and the meeting was adjourned.
Respectfully submitted,
Stephanie McDonald
Secretary for the meeting
