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Dakota Ridge Homeowners Association
Board of Directors Meeting
Thursday, May 12, 2016

In attendance: Sharon Pace, Sarah Jones, Tomas Stone, Tim DePuy
Guests in attendance: Medora Fralick, Nancy Kounovsky – Commercial Property Group (CPG)
Nancy Jarchow
Mary Andre – Civil Design Consultants (CDC)


The meeting was called to order by President Sharon Pace at 8:05 am in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.

Tomas recapped the Association’s financial results for the fiscal year ending March 31, 2016. The Association’s overall income and expense resulted in a surplus of $17,806.72. Tim made a motion to reclassify the surplus from the fiscal year ending March 31, 2016 into the undesignated capital reserve. Sharon seconded the motion. All voted in favor. The motion carried.

With regard to Roads, Medora reported that she recently toured the neighborhood roads along with Sarah Jones, Board member, and Charlie MacArthur with Native Excavating to evaluate the current condition of the roads and identify any issues requiring follow up from last year’s water system project. They also discussed the work necessary to clean out the ditches for spring.

Mary Andre with CDC presented the Proposal to Provide Engineering Services (attached) to construct a chlorine contact basin adjacent to the water treatment facility. Mary stated that this project would provide an alternate solution to upsizing the existing waterline between the water treatment facility and the intersection of Trail Ridge Rd and Easement E. Along with other benefits, the project would allow for improved disinfection and operational control. CDC anticipates completing the engineering work by January 2017, with the expectation that the construction will be completed during the summer/fall of 2017. Tomas made a motion to engage CDC to proceed with the engineering work as specified in CDC’s proposal. Tim seconded the motion. All voted in favor. The motion carried.

There was no action with regards to ARC.

Under Other Items, Tim made a motion to approve the minutes from the Board meeting held after the Annual meeting on March 22, 2016. Sarah seconded the motion. All voted in favor. The motion carried.

Medora mentioned that she was asked by the Steamboat Running Series for permission to use the Association’s roads for the Mountain Madness race on July 2, 2016 (start time of 7:30am). The Board gave its approval with the provisions that spray painting of the roads will not be permitted, the Association will be named as an additional insured and that the organizers must clean up any trash after the race.

The next Board meeting will be held on July 21, 2016 at 8:05 am.

The meeting was adjourned at 9:00 am.

Respectfully submitted,
Nancy Kounovsky