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Dakota Ridge Homeowners Association
Board of Directors Meeting
Monday January 5, 2015
Board Members Present: Tom V. ,Sharon P. ,Jim S., Carrie H., Tomas S.
Guests Present:Paul Sachs as attorney for the Association, Nancy and Bruce Jarchow (members), Medora Fralick as Administrator
The meeting was called to order at 8:02 by President Tom Valicenti.
Paul Sachs discussed the risks to the HOA of taking a loan out on behalf of the owners who want to take advantage of a loan option for the water line replacement. Information pro and con were presented to the Board for their information in making a decision as to whether or not to offer that as an option.
Tomas Stone presented the first draft of the budget. The Board discussed.
Tomas Stone moved to approve the budget with suggested amendments and Sharon Pace seconded. Approval was unanimous.
Roads were discussed by Jim Simon. Tom asked again that Charlie MacArthur call to discuss damage to his sprinkler system and landscaping.
The water line replacement project was discussed. The Board feels that $150,000 needs to be left in the capital reserve at the end of the project. This would leave $160,000 towards the project. The bid from Native was discussed with one question being the need for 9 fire hydrants. Medora will contact Native to discern whether those are all existing or some are being added.
The Board determined that due to the scope of the project, and the fact there will be a special assessment, it is their responsibility to get additional proposals for the work. Medora will solicit bids from Nordic Excavating and Duckels Construction. It was also discussed that an informational Association meeting be held to discuss the project and get input from members. The meeting will be held on Friday January 30th at 4:00 pm at the home of Sharon Pace. Medora will prepare an invitation to go out to all Association Members.
The Annual Meeting Packet will be prepared and reviewed at the next meeting. It will contain the agenda, proxy and ballot, budget, prior meeting minutes and an association report.
The meeting was adjourned at 8:40am.