click here for printer friendly version
Dakota Ridge Homeowners Association
Board of Directors
Meeting Minutes
January 9, 2014
A regular meeting of the board of directors of the Dakota Ridge Homeowners Association was held on January 9, 2014 at 8:30 a.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.
Board Members: Mindy Williams
Jim Simon
Guests: Medora Fralick
Stephanie McDonald
The meeting was called to order at 8:30 a.m.
The first item on the agenda was the Road Report. There is nothing new to report.
Under the Water Report, discussion of the water line replacement ensued. Native Excavating has provided a proposal for the entire 9,000 feet of ductile iron pipe replacement. They have been asked to break down the replacement into phases. When the proposal that includes the phasing is completed it will be handed out to the board members and then put out for additional bids besides Native Excavating. Jim Simon stated that he felt the board was in favor of the phasing the work and that the budget should reflect that for the year. The budget would be affected if an assessment is needed or if an increase to the capital reserve assessment is warranted. There was discussion of considering an option of a three to five year plan or completing the project all at once. Jim noted that the association may not want to replace all of it if a special assessment was needed. Medora suggested holding a special meeting for further discussion. Mindy Williams wanted to have more information for consideration of how to proceed and how to pay for the project. It was agreed that information will be emailed to the board members and then they could meet as a board for further discussion. Medora will forward the phasing prices and capital reserve analysis to the board.
Jim stated that the administrative/accounting expense is too high. Medora suggested that the Board put the management contract out to bid. Jim asked for specific details of duties performed and time spent performing the duties. Medora has the information and will provide that information no later than Monday morning.
Under the ARC report, there is no update at this time.
Under the Financials, the 2014 Budget was discussed. There is an increase in the landscaping expense due to proposed improvements on the entryways. Two bids have been received out of three. Mindy asked if there was a need for more in the budget for legal expense, but Medora said she did not anticipate needing more than the $2,500 in the budget. Water Operations expense is increased due to testing and rising costs. The reserves show no change due to bid proposals not being received yet.
There have been three association members submit their names for board positions so far. Sharon Pace, Tomas Stone and Sarah Jones have submitted bios for the ballot. A reminder for board position interest will be sent out on next week.
A draft of the annual meeting packet was passed out for review. Jim asked for primary board objectives to be included on the ballot. He will submit language for the board objectives part of the ballot. These will be sent out no later than January 27th.
Medora stated that the Heske property has been listed for sale and the association is receiving two separate payments per month for their past due account.
Under Other Business, the loan for the road paving project was discussed. Medora conferred with the association attorney on the matter and advised the board of the situation. The Road loan has been paid off early. Those owners that opted for the payment plan still have two more quarters to be invoiced for. The association will continue to collect these payments as scheduled since they still owe the association their portion. All monies will be deposited into the capital reserve account. The board was in agreement with the attorney’s advice.
The next meeting is Thursday, February 13th, 2013.
There being no further business the meeting was adjourned at 9:10 a.m.
Respectfully submitted,
Stephanie McDonald
Secretary for the meeting
