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Dakota Ridge Homeowners Association
Board of Directors
December 12, 2013
A regular meeting of the board of directors of the Dakota Ridge Homeowners Association was held on December 12, 2013 at 8:30 a.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.
Board Members: Mindy Williams
Guests: Medora Fralick
The meeting was called to order at 8:30 a.m.
The first item on the agenda was the Road Report. There is nothing new to report.
Under the Water Report, Tom said that he had met with Ed MacArthur of Native Excavating concerning a bid on the pipe replacement on the North side of the neighborhood. They had talked about spacing the project out over a few years, completing 1,000 feet a year perhaps. A bid is expected by March. Medora will follow up with Ed. Tom suggested getting more than one bid also. Medora reported that three tests of the water system have been completed and sent to the State. She is waiting on the results about the influence of ground water on the system.
Under the ARC report, the verbiage covering solar panels is still in the works.
Under the Financials, it was pointed out that in the Budget versus actual report there is a negative expense under Misc G&A which is for the easement payment. This will be refunded to the owner if all of it is not used. The water operations expense is 4K over budget due to increase in electric cost, MPA testing cost and prep work done by Tim Gibbons. She suggested that the Board consider budgeting more for this line item for the next year. She added that the bottom line is ahead of Budget and any excess at the end of the year can be moved into a capital reserve account. Since November 30th a majority of the 3rd quarter water bills have been paid. Jim suggested that the Board consider meeting every two months instead of every month in an attempt to keep administrative costs down.
Under Other Business, the Annual Meeting has tentatively been scheduled to be held March 13th at 5:00 p.m. Medora said that Mindy’s and Kathe’s terms will expire this year.
Jim suggested changing the questionnaire that gets sent out with the board ballots asking the members for suggestions of board objectives for the year.
The next meeting is Thursday, January 9th, 2013. The February meeting will be skipped.
There being no further business the meeting was adjourned at 9:45 a.m.
Secretary for the meeting