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Dakota Ridge Homeowners Association
Meeting Minutes
February 7, 2006

A meeting of the Dakota Ridge Homeowners Association was held on February 7, 2006 at 1:00 p.m. in the Board Room of The Commercial Property Group, LLC at 3001 S. Lincoln, Steamboat Springs, Colorado.

Board Members: Diane Pietig
Will Bashan
David Zedeck
Tricia Langevin (by phone)

Guests: Nancy Kounovsky
Medora Fralick
Stephanie McDonald

The meeting of the Board of the Dakota Ridge Homeowners Association was called to order at 1:00 p.m.

Water
The first order of business was a committee report for the water update. Bruce Thompson delivered the quarterly water meter readings. There is no new information from Civil Design Consultants. Medora has been in contact with the engineer and a report will be ready for the annual homeowners meeting. Will Bashan will follow up on the status of the study.



Roads
The next order of business was a road update. There is no new information on the road bid since the last meeting. One call was received by Commercial Property Group from a lot owner concerned with snow removal by Native Excavating. Medora reported that to meet with the local fire department requirements and to allow the Native equipment to maneuver in and out of the cul de sacs, the current snow removal procedure is appropriate.


ARC

Diane Pietig gave an ARC update. A copy of a fee resolution from Bruce was distributed with modifications to the fee structure. After discussion, Medora suggested that each building project be tracked to see if it remains on budget before any changes in the fee structure are made.

David Zedeck made a motion to suspend action taken in the November 2005 board meeting upon further review and to go back to the $5,000 fee. The motion was seconded by Tricia. The motion was approved.

A copy of the letter of resignation from Robert Hawkins, board architect was presented. No replacement has been found yet. Robert is available until another architect is found. The Board asked that monthly inspections of ongoing projects be performed by the Commercial Property Group as part of their service.

Diane responded by letter to the Lot 39 Langevin request.

No information has been received on the Hoffman Lot 17 residence for the envelope variance.


Treasurer

Nancy Kounovsky and Tricia Langevin reported on the proposed 2006 Budget. It was noted that the Association is over budget for roads due to above normal snow plowing. The water study and legal fee line items are also over budget. After review and discussion the Board agreed that the Budget reflects the need for an increase in the annual lot dues.

Diane made a motion to raise the annual homeowner’s dues by $350.00 to a total of $1,250.00 per lot in order to accumulate funds for the water and road reserves with a capital reserve line item on the budget for these expenses. It was seconded by David. The motion was unanimously approved.

Under the Treasurer’s Report some faulty readings were recorded when the water meters were read for the quarter. Any owners with uncertified meters will be contacted.

Other

Tricia gave details about her research for a Dakota Ridge Homeowners Association website. The setup fee is approximately $500 to $600 with a $15.00 per month hosting fee. This site would provide access to monthly meeting minutes, Board contact information, covenants, by-laws and design guidelines. This site would be password protected and accessed by board members and the Commercial Property Group staff.

After discussion it was moved by David and seconded by Will to Amend the Bylaws as follows:

Election and Term of Office. The directors of the Association shall be elected by the members of the Association as follows:
A. Nominations for directors may be made by any member of the Association no later than forty five (45) days prior to the annual meeting of the members of the Association (“Nomination Deadline”), by a writing signed by the nominating member listing the person(s) nominated and delivered to the Board of Directors prior to the Nomination Deadline.
B. In the event a management company is employed by the Association, the management company shall be empowered to act as the election committee set forth in Section 3 d. of Bylaw V and abide by the terms and conditions set forth therein.

The motion was unanimously approved.


The Board directed Medora to remove John Wilson and Pat Asher as signers on the Dakota Ridge Homeowners Association bank accounts and to add David Zedeck, Medora Fralick, Nancy Kounovsky and Stephanie McDonald as signers.

Next meeting will be March 8th at 1:00 p.m.

There being no further business the meeting was adjourned.

Respectfully submitted,


Stephanie McDonald
Secretary for the meeting